2023 Travel and Accommodations

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All scientific sessions will take place at the Little America Hotel and Convention CenterPlease note that hotel reservations are not managed by MSA and must be made using the links below, or by calling Little America Hotel and Convention Center at 800-940-8528. 

The deadline for discounted room reservations was July 9, 2023. If you are still looking for a room, please call the Little America Hotel directly to inquire about availability.

The room rates below do not include tax of 11.181%.  

We urge you to stay at the Little America Hotel for the 2023 Annual Meeting.  The Association has negotiated discounted room rates for attendees.  Supporting the sleeping room block enables us to keep your costs lower by meeting our contractual obligations. 

Government Rate

Available for those individuals affiliated with government agencies or public institutions.  A government ID may be required at check-in to Little America.

Single: $146.00
Double: $166.00

If making a reservation for one person, be sure to add “1” under adults in step two of the process. Then the $146 room rate will pop-up in step 3.

Non-Government Rate 

Available for those individuals who are affiliated with non-government or private institutions.

Single: $189.00
Double: $189.00

If you have any questions about your reservation, please call the hotel at +1-800-940-8528 or +1-928-779-2741. Be sure to tell the reservations agent that you are attending the MSA Annual Meeting and refer to the following code: 0723FOREST.

Hotel room cancellation must be confirmed at least 24 hours in advance of arrival.

Dorm Rooms

Dorm Rooms at Northern Arizona University (NAU)

NAU is no longer taking dorm reservations at this time. 

MSA has made arrangements for dorm lodging at Northern Arizona University (NAU).  The deadline for reservations was July 9, 2023. Dorm accommodations are no longer available for the Annual Meeting. Please contact the Little America Hotel by phone to inquire about availability. 

Please make note of the following:

1) There is a one-time mandatory linen fee charged by NAU which includes the following: (1) blanket, two (2) flat sheets, one (1) pillow, one (1) pillowcase, one (1) towel, and one (1) washcloth. 

2)  A refundable security deposit of $50 will be charged to your credit card in case of room damage, lost keys, or excessive trash.

3) No meals are included.

4) The dorm rooms are not air conditioned.

5) Parking is available for a fee. Individuals staying at the dorm will be provided with information about parking closer to the meeting dates.

Dorm check-in time: 3:00 p.m.-11:00 p.m.
Dorm check-out time: 10:00 a.m.

Location of check-in:
Calderon Hall
1200 Knoles Drive
Flagstaff, AZ 86001

Check-in guidelines:

1) All guests can check-in individually at the front desk of Calderon Hall.

2) Upon check-in, the staff will print a badge and attach it to a lanyard. They will also attach the assigned room key. 

3) Lost room keys will result in a $50.00 charge per key. A lost building entrance card will result in a $30.00 charge per card. Rooms will be inspected at arrival and after departure for condition; any damages incurred will be the responsibility of the guest.

4) Room changes at check-in are not allowed.

5) The exterior doors are all locked except for the main entrance. The main entrance will be open from 7:00 a.m. to 11:00 p.m. After that, an access card will be needed to open the door. 

Cancellation of reservation with a refund will be accepted until Thursday, July 20, 2023.

Transportation to and from the NAU campus and Little America Hotel will be provided for attendees a several times per day via shuttle buses.

Parking at NAU-Calderon Hall

If you will be staying in the dorms and need a parking spot, please following the instructions found here

Travel Information

The closest airport to the meeting is Flagstaff Pulliam Airport (FLG). This airport is served by American Airlines, which has several flights daily from Phoenix and Dallas-Ft. Worth airports.

The next closest airport is Phoenix Sky Harbor International Airport (PHX), which is served by all major airlines.  PHX is approximately 150 miles from Flagstaff.  To get from Phoenix to Flagstaff, attendees have the option of booking a connecting flight on American Airlines, renting a car at PHX, or taking a shuttle bus from Phoenix to Flagstaff.

Contact Groome Transportation for your shuttle trip from Phoenix to Flagstaff. The shuttle will drop you off at the Little America Hotel or Calderon Hall. In order to make these arrangements, please call Groome Transportation and let them know you are attending the MSA Annual Meeting and if you need to be dropped off at the Little America Hotel or Calderon Hall on the NAU campus. They will waive the drop off fee if you mention you are attending the MSA Annual Meeting. The phone number to Groome Transportation is +1-928-350-8466. You can look for them online at Groome Transportation

We strongly encourage you to make your travel reservations early!

MSA Annual Foray

Sunday, July 30, 2023
8:00 a.m.-4:00 p.m.
Snow Bowl Ski Resort
**The Foray is sold out.**
The annual MSA Foray is a day of photographing, cataloguing, and collecting in the wilderness Plan time in your schedule for a journey to the Snow Bowl Ski Resort at the San Francisco peaks on the western slope of Mount Humphreys, the tallest point in the State of Arizona.

Due to demand, the Foray has been split into two groups. An email survey was sent to all Foray registrants asking them to choose either an 8:00 a.m. departure time or a 12:00 p.m. departure time for their trip to the Snow Bowl Ski Resort. Please plan to be outside of the Little America Hotel and Conference Center about 10 minutes before the bus is due to depart. Please plan to bring a hat, sunglasses, sunscreen, comfortable shoes, and breathable clothing (and a rain suit in case of inclement weather) as the weather will be warm. Bottled water and boxed lunches will be provided for all Foray participants but we recommend you bring water with you too due to the higher elevations. The first group will return to the Little America Hotel at 12:00 p.m. The second group will return to the Little America Hotel at 4:00 p.m.

Registration for the 2023 Foray is closed.

More About Flagstaff

Discover more about the Flagstaff area and activities during your stay by visiting this link.  Review a map of the Flagstaff area plus restaurant options.in the area.

Grand Canyon Excursion

MSA has arranged for excursions to the Grand Canyon on Sunday, July 30, 2023 and Thursday, August 3, 2023 through Grand Canyon Adventures.

Attendees will be picked up at Little America at 8:45 AM and return at around 5:30 PM.  Lunch, drinks, snacks, and entry fees are all included in the price.

Each van will have a very knowledgeable guide for the entire day. Vans are very spacious with a maximum capacity of 13 passengers and 6ft 4in of standing room. The tour covers the entire South Rim of the Grand Canyon, so plan on an incredible experience!

Departing in the morning from the Little America Hotel, enjoy a comfortable ride through the Ponderosa Pine forests on the way to the Grand Canyon. Upon arrival, guides will ensure you don’t miss a thing with multiple stops along the rim, including all of the best viewpoints and historic places. Explore famous and historic buildings, such as the El Tovar Hotel, Desert View Watchtower, and the amazing Tusayan Ruins.

The Grand Canyon Guided Tour also makes a stop at the Tusayan Geology Museum where the guide will take you through the amazing rock layers of the Canyon. Learn about the history of the area and about the culture of the people who have inhabited it for centuries.

What to bring?

  • Comfortable walking shoes or hiking boots.
  • Sunscreen, hat, and sunglasses.
  • Camera.
  • Small backpack for personal items.

The cost of the tour is $174.00 plus tax, for a total of $185.00. To join your fellow attendees on this excursion, sign up for one of the available dates when registering for the Annual Meeting. The excursion option is listed in the meeting registration form. Space for each of the excursion dates is limited, so please don’t delay in registering for the meeting and the excursion!

For more information on the tour, please visit the Grand Canyon Adventures website.

Please note that you can cancel your tour anytime prior to July 23 and receive a full refund.  No refunds will be given after July 23.